• The Effortless Affair

The Ultimate Mitzvah Timeline

Updated: Jan 5



I know not everyone has the budget to hire an event planner for their Bar/Bat Mitzvah and that is totally fine. You can absolutely do it on your own! I have created The Ultimate Mitzvah Timeline to help everyone stay focused and on schedule for their event. I have years of experience planning and executing Bar and Bat Mitzvahs and I have put all my experience into this list. Just remember, this is supposed to be FUN!


18 Months Before

  • Put together a rough estimate of guest count

  • Think about themes

  • Determine budget

  • Tour Venues


1 Year Before

  • Venue selection

  • Photographer selection

  • Event Planner selection


10 - 12 Months Before

  • Catering selection

  • DJ/ Band selection

  • Videographer selection

  • Collect Address/ Email from guests

  • Order your Save the Dates


7 - 9 Months Before

  • Book any additional vendors

  • Henna tattoo

  • Airbrush artist

  • Flower crown bar

  • LED Robots

  • Game Rentals

  • Theme Selection and Design Plan

  • Finalize rentals

  • Lounge furniture

  • Mobile bars

  • Tables/Chairs/Cocktail Tables/Tent

  • Send save the dates


4 - 6 Months Before

  • Order invitations

  • Design Logo

  • Order Kippahs

  • Order Favors/ Giveaways

  • T-shirts

  • Sweatshirts

  • Sweatpants

  • Sunglasses

  • Socks

  • Gift Cards

  • Drawstring bags

  • Plan candle lighting ceremony

  • How many candles (13 or 14)

  • Important people

  • Poems

  • Songs for introduction

  • Attire

  • Outfit for ceremony

  • Outfit for party

  • Suits for Dad and siblings

  • Dress for Mom and siblings

  • Book your hair and makeup professionals

  • Schedule portrait photoshoot

  • Reserve hotel blocks for your out-of-town guests

  • Menu Tasting

  • Decide kid transportation

  • Family transportation


2 - 3 Months Before

  • Send your invitations

  • Confirm meal selections and notify the caterer

  • Kosher Meals

  • Allergies

  • Desserts

  • Candy Bar

  • Doughnut truck

  • Designer cake

  • Clothing alterations

  • Create a seating plan

  • Pictures and song selections for montage

  • 100 pictures (7 minutes long)

  • 2-3 songs


1 Month Before

  • Finalize guest list/ Straggler RSVPs

  • Provide DJ with photos and songs for montage

  • Provide DJ with trivia answers

  • Finalize song selections with DJ


1 Week Before

  • Provide Final timeline to vendors and family

  • Get cash for vendor tips

  • Book manicure and pedicure appointments

  • Final payments made to vendors



1 Day Before

  • Nail appointment



Download the timeline:

Mitzvah Planning Checklist- Pinterest
.pdf
Download PDF • 291KB

YOU GOT THIS!

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