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  • Writer's pictureThe Effortless Affair

The Ultimate Mitzvah Timeline

Updated: Jan 4, 2022



I know not everyone has the budget to hire an event planner for their Bar/Bat Mitzvah and that is totally fine. You can absolutely do it on your own! I have created The Ultimate Mitzvah Timeline to help everyone stay focused and on schedule for their event. I have years of experience planning and executing Bar and Bat Mitzvahs and I have put all my experience into this list. Just remember, this is supposed to be FUN!


18 Months Before

  • Put together a rough estimate of guest count

  • Think about themes

  • Determine budget

  • Tour Venues


1 Year Before

  • Venue selection

  • Photographer selection

  • Event Planner selection


10 - 12 Months Before

  • Catering selection

  • DJ/ Band selection

  • Videographer selection

  • Collect Address/ Email from guests

  • Order your Save the Dates


7 - 9 Months Before

  • Book any additional vendors

    • Henna tattoo

    • Airbrush artist

    • Flower crown bar

    • LED Robots

    • Game Rentals

  • Theme Selection and Design Plan

  • Finalize rentals

    • Lounge furniture

    • Mobile bars

    • Tables/Chairs/Cocktail Tables/Tent

  • Send save the dates


4 - 6 Months Before

  • Order invitations

  • Design Logo

  • Order Kippahs

  • Order Favors/ Giveaways

    • T-shirts

    • Sweatshirts

    • Sweatpants

    • Sunglasses

    • Socks

    • Gift Cards

    • Drawstring bags

  • Plan candle lighting ceremony

    • How many candles (13 or 14)

    • Important people

    • Poems

    • Songs for introduction

  • Attire

    • Outfit for ceremony

    • Outfit for party

    • Suits for Dad and siblings

    • Dress for Mom and siblings

  • Book your hair and makeup professionals

  • Schedule portrait photoshoot

  • Reserve hotel blocks for your out-of-town guests

  • Menu Tasting

  • Decide kid transportation

  • Family transportation


2 - 3 Months Before

  • Send your invitations

  • Confirm meal selections and notify the caterer

    • Kosher Meals

    • Allergies

  • Desserts

    • Candy Bar

    • Doughnut truck

    • Designer cake

  • Clothing alterations

  • Create a seating plan

  • Pictures and song selections for montage

    • 100 pictures (7 minutes long)

    • 2-3 songs


1 Month Before

  • Finalize guest list/ Straggler RSVPs

  • Provide DJ with photos and songs for montage

  • Provide DJ with trivia answers

  • Finalize song selections with DJ


1 Week Before

  • Provide Final timeline to vendors and family

  • Get cash for vendor tips

  • Book manicure and pedicure appointments

  • Final payments made to vendors



1 Day Before

  • Nail appointment



Download the timeline:

Mitzvah Planning Checklist- Pinterest
.pdf
Download PDF • 291KB

YOU GOT THIS!

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