The Ultimate Mitzvah Timeline

I know not everyone has the budget to hire an event planner for their Bar/Bat Mitzvah and that is totally fine. You can absolutely do it on your own! I have created The Ultimate Mitzvah Timeline to help everyone stay focused and on schedule for their event. I have years of experience planning and executing Bar and Bat Mitzvahs and I have put all my experience into this list. Just remember, this is supposed to be FUN!

18 Months Before

• Put together a rough estimate of guest count

• Think about themes

• Determine budget

• Tour Venues

1 Year Before

• Venue selection

• Photographer selection

• Event Planner selection

10 - 12 Months Before

• Catering selection

• DJ/ Band selection

• Videographer selection

• Collect Address/ Email from guests

• Order your Save the Dates

7 - 9 Months Before

• Book any additional vendors

  • Henna tattoo

  • Airbrush artist

  • Flower crown bar

  • LED Robots

  • Game Rentals

• Theme Selection and Design Plan

• Finalize rentals

  • Lounge furniture

  • Mobile bars

  • Tables/Chairs/Cocktail Tables/Tent

• Send save the dates

4 - 6 Months Before

• Order invitations

• Design Logo

• Order Kippahs

• Order Favors/ Giveaways

  • T-shirts

  • Sweatshirts

  • Sweatpants

  • Sunglasses

  • Socks

  • Gift Cards

  • Drawstring bags

• Plan candle lighting ceremony

  • How many candles (13 or 14)

  • Important people

  • Poems

  • Songs for introduction

• Attire

  • Outfit for ceremony

  • Outfit for party

  • Suits for Dad and siblings

  • Dress for Mom and siblings

• Book your hair and makeup professionals

• Schedule portrait photoshoot

• Reserve hotel blocks for your out-of-town guests

• Menu Tasting

• Decide kid transportation

• Family transportation

2 - 3 Months Before

• Send your invitations

• Confirm meal selections and notify the caterer

  • Kosher Meals

  • Allergies

• Desserts

  • Candy Bar

  • Doughnut truck

  • Designer cake

• Clothing alterations

• Create a seating plan

• Pictures and song selections for montage

  • 100 pictures (7 minutes long)

  • 2-3 songs

1 Month Before

• Finalize guest list/ Straggler RSVPs

• Provide DJ with photos and songs for montage

• Provide DJ with trivia answers

• Finalize song selections with DJ

1 Week Before

• Provide Final timeline to vendors and family

• Get cash for vendor tips

• Book manicure and pedicure appointments

• Final payments made to vendors

1 Day Before

• Nail appointment

Download the timeline:

Mitzvah Planning Checklist- Pinterest.pdf

Download PDF • 291KB

YOU GOT THIS!